The Major Sections of Government Tender Documents

The tendering process involves the invitation of bids for a particular project, procurement or contract. The client invites interested firms and suppliers in a given industry to bid for a contract that typically involves a substantial sum of money. Tendering is usually only utilized by large organizations, corporations, government bodies and NGOs.

The process of tendering usually begins with an invitation to tender or request for tender, which is issued by the client. After this, interested suppliers and perspective contractors must submit their bids within a pre-set deadline.

The government usually invites tenders for big projects involving substantial sums of money, as the process of tendering ensures fairness and minimizes the chances of nepotism and favoritism in the awarding of contracts. It also encourages healthy competition in the market and allows the client to get the greatest value for money by choosing from a large pool of prospective suppliers. Some of the most important sections present in all civil contracts tenders floated by the government are as follows:

• Condition for participation: This section of the tender document outlines the major conditions that need to be met for a contractor to be considered for evaluation by the client, in this case the government. The contractor might need to produce certain documents such as testimonials, licenses, insurance documents or financial records as proof of eligibility for the project.
• Quality standard and accreditation: This section of the tender is where the contractor needs to specify that he can meet all the requirements of the project or contract. The supplier can present the client with some kind of certification or accreditation of quality such as ISO, FSC, etc. Alternatively, he can also demonstrate his company’s capacity to produce quality products through innovative processes and cutting edge technologies.
• Conditions of contract: This section of the tender document is meant to provide in-depth information about the rights, responsibilities and duties of the contractor, the client as well as any third parties involved in the transaction. Furthermore, it outlines the terms and conditions underpinning the contract as well as any associated work.

To know more about the latest government contracts and civil contract tendersin every industry, you can check out the websites of some of the most reputed online portals providing up-to-date information on tenders.

Essentials of E-Tendering

Tendering is a systematic process with the help of which both private and public sector organizations invite bids for the completion of large projectsor for expansive procurement initiatives. Ideally, these projects need to be completed within a finite deadline. In most cases, the tender is announced publically, so as to inform all the potential vendors or suppliers about the need of the required product or service. The suppliers submit their bids for the contract, which is subsequently awarded to the one quoting the lowest price for the best quality product.



The system of E-tendering or electronic tendering has become quite popular in the last decade or so. This process basically involves conducting the entire process of tendering through an online portal. If suppliers are interested to bid for a certain project, then they must visit the website of the relevant company or any reputed online portal offering information about the latest tenders. The suppliers must then summit their bid over the web, while detailing the materials to be used, quoting the price, as well as giving the tentative schedule for completion. The e-tendering process is applicable for both national and international tenders. Whether you want to bid for a tender in Jordan or Jaipur,now you can easily do it through a web portal.

Through the process of e-tending, you can do the following:

• Submit an expression of interest or EOI for the tender.
• Complete the tender or bid, and submit it.
• Download all important documents and files relevant to the tender onto your system.
• Clarify any queries or confusion relating to your bid or the contract itself.
• Store all the important documents and files in one place on the cloud.

The process of e-tending offers a number of advantages, some of them are as follows:

• This is a well-structured and organized system, which provides a step-by-step guidance through the tendering process.
• As the entire process takes place on the virtual portal, there is no need for any physical documentation or paper transaction. This makes the storing of information, as well as record keeping and document tracking much easier.
• As communication over the web is quite fast and easy, the speed of the entire tendering process is enhanced. Any questions or queries can be promptly answered by relevant parties.

You can take assistance from a renowned e-tendering portal to know about the latest tenders floated in an industry, their specifications, deadlines, and results. On these websites, you can also get detailed information about the latest online tenders in Jordan, Iran, Turkey, Lebanon, Dubai, and other Middle Eastern states.

For more info please visit http://www.biddetail.com/