How can startup companies gain from government contracts?

A tender is very similar to a job advertisement because here the client puts out notification for a particular contract and based on that notification, the different companies submit their quotations. The company with the lowest quote wins the contract. Most companies want to win government contracts because the tenders that are floated by the government offer a number of benefits.

If you are interested in knowing more about the advantages of government tenders, especially for the start-up companies then you can go through the discussion given below:

• If your company wins a government contract then from being just a local company it becomes a nationally recognized organization. Pitching and winning just one government contract can actually do wonders to your career. It is one of the most effective ways of transforming your business.
  
• Most tenders that are floated by the government last for a period of three to five years. So once you win a government contract, you do not have to worry about getting another project immediately.
  
• These tenders are provided to business men based on their merit. As a result, once you win and successfully complete a government project, your value as a dependable business unit definitely increases. This helps you to get other good projects in the future.
  
• Previously only big companies could apply for the tenders floated by the government, however, these days even startup companies can apply for such tenders and thereby expand their new business.
  
• These tenders also help you to develop good rapport with the government officials who further help in winning state tenders in future.
  
• The successful completion of a government project also helps you to make a good profit and you can make use of this profit to expand your business.

Though the State tenders offer a number of advantages, in order to win such contracts it is very important that you fill up the form correctly and submit your application either on or before the scheduled day of submission. In case, for some reason you miss the submission date then you will not be eligible to get the contract. Moreover, before applying it is also vital to find out if you have the required manpower, technology, know-how, resources, investment and capital to successfully complete this project. Make sure that you are ready to face this challenge and before you put your signature on the dotted lines ensure that you have all the necessary things in place. You need to remember that the first impression is your last impression and so your first government contract will help in determining the future of your business. It is necessary to ensure that the prices that you quote in the tender are genuine and in line with the market rates.

If you have started up a new company and want to get relevant information about the different tenders in your domain that have been floated by the government then you can go a reputed website that will provide you with the relevant tender related information.

Understanding the advantages that the tendering system offers

The tendering system basically refers to a procedure through which a number of governmental organizations and corporate business houses invite bids for the completion of projects across the world.  These projects are very much time sensitive and need to be completed within a restricted deadline, and involve a considerable sum of investment too.

In the countries like India as well as European countries like Spain, France and Italy tenders include a well-defined procedure, starting from the issuing of the invitation and opening of the tender to the evaluation of the suppliers and their selection. This planned and methodical procedure ensures that complete transparency is maintained in this system.

The tendering system provides several advantages to both the buyer and the suppliers, some of which are mentioned below:

• In the tendering system, several suppliers vie for the same contract and in an effort to outdo the bids of their competitors tend to offer the most economical deals to the buyer. They even offer the buyers with added incentives in the form of value add and price reductions at times. Thus, through this system the buyers get the advantage of getting the best quality of product at the most economical pricing.
  
• A proper audit trail is maintained for the whole tendering cycle which can be easily reviewed in case of any future disagreements or disputes.
  
• In the tendering process, all the suppliers basically have an equal chance of winning the contract. Since this system reduces any chances of preference or partiality, and ensures the maintenance of absolute transparency hence, even the medium or small scale enterprises get a fair chance of expanding their business opportunities and get a lucrative project through this system.
  
• Through the tendering procedure, the buyer can easily make sure that the selected suppliers follow the regulatory necessities and strategy set by them.
  
• In the tendering system, a competitive environment is always maintained among the suppliers and as a result they are motivated to add in pioneering features into their product to attain an edge over the competitors. Hence, this system can even assist in the overall improvement in the quality of products offered by the suppliers.

The tenders that are floated in the market include government tenders, local tenders, international tenders, as well as commercial tenders. By winning an international project through the tendering procedure suppliers get the chance make a mark on the international market.

About International Tenders
Participating in international tenders offers an outstanding opportunity to local business houses to expand their businesses in brand new profitable markets. The impartial system of tendering offers assurance that even medium and small scale companies can get the chance to acquire Dubai, France, Spain or Italy tenders, if they can meet all the necessities of the buyer. By acquiring an international contract a supplier gets the outstanding opportunity to work on an international project and consequently improve their reputation in the market. To get in depth information about these tenders, interested suppliers can check out the websites which offer updated and precise information about a number of international tenders.

Here’s How to effectively bid for Government Tenders

Due to its high transparency and effectiveness, the system of tendering is popularly used for the completion of various large-scale government projects. Govt tenders are issued by government departments, agencies and offices in order to evaluate a pool of prospective suppliers in an organized and systematic manner, and subsequently identify the most qualified and skilled candidate from among them. The tendering process also eliminates the suppliers who do not have the abilities or capabilities to meet the required standards of the government organizations.



While bidding for a govt tender, it is highly imperative that the suppliers or the contractors put across their points in a clear and precise manner in order to match the specifications desired by the buyer.  Here are a few tips which can be used as a guideline by the bidders while formulating a tender response for a government project:

• Methodically read the tender specification and details: The foremost priority of the bidders should be to understand the minute specifications and details of the tender invitation. They should read each of its aspects thoroughly, and if required even highlight the most important elements. These elements may include the key factors that should be addressed in the response, as well as the priorities and necessities of the buyer.  In addition to this, the bidders also must identify other important areas, such as the deadlines, desired formatting guidelines, and also the method of submitting the response.
  
• Follow the templates provided: In quite a number of cases, the tender specification documents in case of govt tender also feature a certain template design which includes designated sections and units that must be filled in by the bidders.  Each of these sections ideally has specified file formats and file limits.  By following the template guidelines and format in an orderly manner, bidders can subsequently ensure that the tender review panel would not face any problems and inconveniences while considering their request.
  
• Seek clarification for any confusion or queries: It is vital for the bidders to seek clarifications for elements relating to govt tenders as their deadline for clarifications is usually much ahead of the submission deadline, giving the prospective bidders enough time. The factors relating to the tender specifications, bid eligibility as well as nuances of tender quotations should be especially clarified in order to avoid any future confusion or discrepancy.
  
• Be convincing:While formulating the tender response, it is important for the bidders to put a considerable focus on the prime advantages of their proposal and highlight how it would benefit the buyer.  They should essentially underline the requirements of the buyer while pointing out how can they efficiently meet those requirements.  The bidders should also lay emphasis on the fact that they have the required experience, skillset, infrastructure, accreditations, certificates and knowledge to fulfill the necessities of the contract.
  
• Structure the response with care: While writing the tender response, the bidders should aim at keeping it logical, crisp, clear and well-organized, rather than being too descriptive and elaborate. They should ideally include a highly persuasive and well-structured introduction that underlines the rationale, purpose, as well as the central proposition of the bid. The bidders may also include charts, graphs and diagrams in order to explain complex propositions, as well as to provide the tender review team with an engaging break amidst huge chunks of text and to efficiently grasp their attention.

While all these pointers can help the bidders to formulate a good tender response, they would firstly have to find a govt tender relating to their industry in order to participate in it. Hence, suppliers and contractors interested in government projects can browse through the websites offering accurate and updated details about govt tenders in order to take part in its tendering system.