Things to Know About the Tender Procurement Process in Poland

For international investors and service providers, information accuracy and timeliness are of utmost importance. Each country and region have its laid guidelines and methods to be followed to send a valid and acceptable bid on a tender.

Poland coming under the European guidelines follows the procurement system of based on Act of Public Procurement Law (PPPL) enforced in 2004 with amendments. Different types of public finance sector units are obliged to follow PPL. These contracts are awarded on the basis of merit, fair rules of competition equal treatment of economic operators. These laws are meant to oversee the impartiality and objective representation of people involved in the preparation and conduct of the PPL law.

Poland has a very transparent contact awarding procedure which are conducted in writing and in the Polish language. Sometimes the awarding entity may agree to the submission of requests of tenders, statements, and documentation in the language of the country in which the contract is awarded. Thus, Poland tenders can be procured in a relatively easier way as compared to other countries.

Transparency

The relation between the awarding entity and the economic operator are overseen by the provisions of the act of Civil Code unless some other rules apply or the PPL stays. The PPL comes into force for contracts above30,000 EUR.

Things to Know

You are eligible to bid for Poland tenders and complete a project in Poland only when you fulfill the following conditions –

1. Knowledge and strong expertise
   
2. Authorizations and licenses by law and particular entity
   
3. Appropriate technical knowledge, potential personnel to fulfill the contract,
   
4. Strong economic and financial standing to meet the costs involved

The contract notice will have all the requisitions drafted, and one needs to be very sure of the specifics. Service providers may also bid for projects jointly and can appoint a person to represent them for the contract awarding. Your company will also be required to go through security and approval from National Register of Criminal Records as a material proof of your company’s conduct and a certificate issued by authorized bodies for quality control, for the supplies and services that you are offering. This requirement is not mandatory for below certain thresholds of contractual value.

Characteristics of the Tendering System You Must Know About

Tendering is a systematic procedure with the help of which both private and public sector enterprises invite bids from interested contractors for a procurement assignment or a project that needs to be completed within a certain deadline. The contract for the project is ultimately awarded to the vendors or suppliers charging the lowest amount for the highest quality product.

Here are a few key characteristics of the system of tendering that would provide people with a better insight on it:

• For the buyers, the key aim of the tendering process is to identify the company that can provide them with the best value for money in terms of both price and quality.
  
• Tender request document, which ideally comprises of the Proposal (RFP) and Requests for Tenders (RFT), are issued by the buyer and meant to provide an outline of their requirements and needs. These documents may also contain any special criteria or instructions that have to be followed by the contractors interested in bidding for the tender.
  
• Most tenders are usually advertised in an extensive manner for a substantial period of time.  This advertising is done so as to provide adequate opportunities to the diverse qualified contractors in an industry.
  
• The tendering system facilitates healthy competition and encourages suppliers and vendors to add more innovations to their product to augments its efficiency and cost-effectiveness.
  
• All suppliers and vendors, interested in bidding for a tender, are ideally expected to prepare and submit their bids within a specific timeframe. The bid formulated by them must demonstrate how their service or product can meet the requirements of the buyers in an effective manner.
  
• As in the tendering system all the bids are evaluated on the basis of a pre-defined criteria, the chances of favoritism are absolutely minimal in it.

To win a lucrative contract through this system, vendors and suppliers can seek out the assistance of any prominent enterprise that offers consultancy services for tenders. These enterprises are renowned for providing contractors expert assistance throughout the bidding cycle, while also keeping them well-informed about the diverse tendering opportunities available in their domain. People can visit the websites of companies offering consultancy services for tenders in order to acquire accurate and detailed information about both domestic and international tenders.