Here’s How to effectively bid for Government Tenders

Due to its high transparency and effectiveness, the system of tendering is popularly used for the completion of various large-scale government projects. Govt tenders are issued by government departments, agencies and offices in order to evaluate a pool of prospective suppliers in an organized and systematic manner, and subsequently identify the most qualified and skilled candidate from among them. The tendering process also eliminates the suppliers who do not have the abilities or capabilities to meet the required standards of the government organizations.



While bidding for a govt tender, it is highly imperative that the suppliers or the contractors put across their points in a clear and precise manner in order to match the specifications desired by the buyer.  Here are a few tips which can be used as a guideline by the bidders while formulating a tender response for a government project:

• Methodically read the tender specification and details: The foremost priority of the bidders should be to understand the minute specifications and details of the tender invitation. They should read each of its aspects thoroughly, and if required even highlight the most important elements. These elements may include the key factors that should be addressed in the response, as well as the priorities and necessities of the buyer.  In addition to this, the bidders also must identify other important areas, such as the deadlines, desired formatting guidelines, and also the method of submitting the response.
  
• Follow the templates provided: In quite a number of cases, the tender specification documents in case of govt tender also feature a certain template design which includes designated sections and units that must be filled in by the bidders.  Each of these sections ideally has specified file formats and file limits.  By following the template guidelines and format in an orderly manner, bidders can subsequently ensure that the tender review panel would not face any problems and inconveniences while considering their request.
  
• Seek clarification for any confusion or queries: It is vital for the bidders to seek clarifications for elements relating to govt tenders as their deadline for clarifications is usually much ahead of the submission deadline, giving the prospective bidders enough time. The factors relating to the tender specifications, bid eligibility as well as nuances of tender quotations should be especially clarified in order to avoid any future confusion or discrepancy.
  
• Be convincing:While formulating the tender response, it is important for the bidders to put a considerable focus on the prime advantages of their proposal and highlight how it would benefit the buyer.  They should essentially underline the requirements of the buyer while pointing out how can they efficiently meet those requirements.  The bidders should also lay emphasis on the fact that they have the required experience, skillset, infrastructure, accreditations, certificates and knowledge to fulfill the necessities of the contract.
  
• Structure the response with care: While writing the tender response, the bidders should aim at keeping it logical, crisp, clear and well-organized, rather than being too descriptive and elaborate. They should ideally include a highly persuasive and well-structured introduction that underlines the rationale, purpose, as well as the central proposition of the bid. The bidders may also include charts, graphs and diagrams in order to explain complex propositions, as well as to provide the tender review team with an engaging break amidst huge chunks of text and to efficiently grasp their attention.

While all these pointers can help the bidders to formulate a good tender response, they would firstly have to find a govt tender relating to their industry in order to participate in it. Hence, suppliers and contractors interested in government projects can browse through the websites offering accurate and updated details about govt tenders in order to take part in its tendering system.